Free event planner contract template
This event planner contract template builds an event planning agreement as you fill it in: the event date and venue, the planning services and day-of coordination you include, the planning fee and deposit, a rate for extra work, and the cancellation policy. It makes clear that vendor contracts are between your client and each vendor. Download the PDF, get the Word version by email, or send it for e-signature.
This is a general template, not legal advice. It may not fit your situation or your state's laws. Have a licensed attorney review it before you use it. EnFlow is not a law firm and is not responsible for how this template is used.
What this event planner contract covers
- The event
- Services
- Fee and payment
- Vendors and the budget
- Client's part
- Cancellation and changes
- Independent contractor
- Limit of liability
- Events outside our control
- General terms
Questions
Is an event planner responsible for vendors?
In this event planner contract template the planner recommends and coordinates vendors, but each vendor contract is between the client and the vendor, and the planner isn't responsible for a vendor's performance or no-show. The planner helps find a replacement where possible.
What should an event planning agreement include?
An event planning agreement should include the event date and venue, the exact services (planning, vendor booking, walkthroughs, day-of coordination hours), the planning fee, deposit and balance date, a rate for extra work, who pays vendors, the client's response times, and the cancellation policy.
How do event planners charge?
Event planners usually charge a flat planning fee, a percentage of the event budget, or an hourly rate. This template uses a flat planning fee with a deposit, plus an hourly rate for work outside the agreed scope that the client approves in writing.
Can I send the event planner contract for e-signature?
Yes, you can send the event planner contract for e-signature. Sign up free to send it for e-signature: your client signs online, and you can collect a deposit in the same step. The free plan includes 5 estimates, invoices and contracts a month.